Custom Checklists, Shared Standards: How Communities Are Shaping the Future of Activos
User Feedback Driving Real Product Innovation
At Activos, we don’t just build software—we build it with you. One of the clearest examples of this collaborative approach is the development of our Custom Checklist Builder—a feature inspired entirely by the needs of our diverse user base.
In the early days of Activos, we provided industry-specific templates to help teams track inspections, services, and compliance. But it quickly became clear: no two industries are alike, and even within a single industry, operational needs vary. So, we turned to our community—and the response was overwhelming.
Through feedback sessions, beta tests, and community-led discussions, the Custom Checklist Builder was born. Today, it’s one of our most used features, giving every organisation the flexibility to design workflows that match exact regulations, equipment specs, or internal policies.
How Communities Are Using Custom Checklists
- Construction Firms create checklists that vary by project stage—ground prep, framing, electrical, etc.—with safety verification at every phase.
- Healthcare Facilities track equipment calibration, sterilisation cycles, and compliance with national and local healthcare standards.
- Hospitality Groups use checklists to maintain cleanliness standards, HVAC servicing, and kitchen safety compliance across multiple properties.
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Fleet Operators build pre-trip and post-trip inspection lists, ensuring every vehicle meets safety and operational criteria before hitting the road.
Sharing for the Greater Good
Beyond customising their own checklists, many Activos users are now contributing them back to the platform, forming a Checklist Library that others can explore, download, and adapt.
It’s not just about compliance—it’s about shared operational excellence.
"We found a checklist from a logistics company that helped us completely revamp our warehouse inspections. That’s the power of community."
– Director of Operations, Regional Distribution Center
The Future of Customisation
Activos is continuing to evolve this feature, based on user insights. Upcoming community-powered additions include:
- Checklist Templates by Industry
- Drag-and-Drop Checklist Builder Enhancements
- Conditional Logic for Smarter Inspections
- Version Control & Audit Trail History
Have a great checklist? Share it in the library, inspire others, and help elevate industry standards.